Notice of Barry RFC Ltd Annual General Meeting

Notice of Barry RFC Ltd Annual General Meeting

1. This year’s AGM will take place at the Club House on Tuesday 30 th September 2025 at

7pm (28 days from today)

2. The meeting will take the following format:

• The Chairman/Director will bring the AGM to order and address minutes

  from the last meeting and any matters arising from those minutes. Present to

  the members the activities of the Club since the last AGM.

• The Club Treasurer/Director will present the Annual Financial Report.

• The Club Youth/M&J Secretary and or any delegated representatives will

  present to the members the activities of the minis, juniors, youth and

  girls/ladies’ sections since the last AGM.

• The Club Secretary/Director will present candidates for election to office,

  take Votes from the membership and present detail of next year’s Board of

  Directors.

• The Club Secretary/Director will propose any Resolutions which have been

  given to the membership on Notice of the AGM, take votes from the floor

  and announce the results.

3. The only proposed resolution to be considered at this year’s AGM is an additional

amendment to the “General Club Rules” under (Section 7 of the Constitution/Rules)

namely to inset the following rule at Section 7.4:

“The Conduct and Behaviour of all members, players, coaches, officials,

parents of players and volunteers are expected to uphold the highest

standards of conduct, both on and off the field, in line with the values of

rugby and the club. Any conduct, behaviour or action by a member, whether

occurring at the club, during matches, on social occasions, online, or in any

other setting, that in the reasonable opinion of the Committee brings, or is

likely to bring, the Club into disrepute; or damages, or is likely to damage, the

reputation of the Club, shall be considered a breach of this Constitution and

of the Club’s Code of Conduct. The Committee reserves the right to

investigate any such matter and, where appropriate, take disciplinary action

which may include suspension, removal from office, or termination of

membership in accordance with the Club’s disciplinary procedures.”

4. Any club members wishing to stand for office as a director or committee member

must follow the process as set at under Section 3 “The Management Framework” at

S3.4, namely:

“The candidate must be nominated and seconded in writing by 2 members. The

letters of nomination, together with the written consent of the candidate to accept

office if elected, must reach the Club Secretary by no later than the 14 days before

the relevant Annual General Meeting (AGM) or Extraordinary General Meeting

(EGM) at which they are seeking appointment. Existing Officers seeking re-election

need not apply in writing”